Document management captures all documents and information, bringing them into a managed environment. This includes both electronic and paper documents, not just those created internally but also those received from external sources, which are then treated in a unified way. It creates a single start point when searching for information, making documents easily accessible and quickly retrievable.

Benefits of Document management

The obvious benefit is that information can be retrieved and distributed quickly and efficiently; most companies who use document management systems claim significant productivity benefits. Also whereas a paper document is in one location and can generally only be viewed by one person at a time, the electronic equivalent can be made available worldwide to any number of individuals.

Once the information has been captured electronically, the physical documents can either be eliminated totally, or archived off site, hugely reducing storage space and costs. Moreover peace of mind comes from the knowledge that the electronic data is totally secure, and not prone to deterioration or accidental damage.

Document management software